{"product_id":"smith-atlas-federal-cost-allowability-assistant-sa-1008-v1-enterprise-license","title":"Smith-Atlas Federal Cost Allowability Assistant (SA-1008-V1) (Enterprise License)","description":"\u003ch6\u003e\u003cstrong\u003eCost allowability guidance that walks the regulation with you — not a chatbot guessing from memory.\u003c\/strong\u003e\u003c\/h6\u003e\n\u003cp\u003e \u003c\/p\u003e\n\u003cp\u003eAsk whether a cost can be charged to your federal award, and get a structured answer grounded in the actual cost principles: the three-part test (allowable, allocable, reasonable), the precise provision and subsection, and the version date of the text it relied on. While it provides a recommended approach with backup, the assistant always encourages users to make the ultimate decisions and ask their sponsored programs or contracting office if they have additional questions.\u003c\/p\u003e\n\u003cp\u003e \u003c\/p\u003e\n\u003cp\u003eBuilt by a research administrator and attorney for the people who field these questions every day: sponsored programs and research administration offices, departmental grant managers, contracting officers, and the PIs who ask them \"can I charge this?\"\u003c\/p\u003e\n\u003cp\u003e \u003c\/p\u003e\n\u003ch6\u003e\u003cstrong\u003eWhat it does\u003c\/strong\u003e\u003c\/h6\u003e\n\u003cp\u003e \u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eRuns the three-part test, every time.\u003c\/strong\u003e It separates allowability, allocability, and reasonableness instead of collapsing them, and names the specific test a cost fails (e.g., the allocability trap on an end of award equipment buy, for instance) with the pinpoint citation to match.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eCites to the subsection, with a version date. \u003c\/strong\u003eEvery recommendation carries the controlling provision down to the subsection (e.g., 2 CFR 200.405(a) or FAR 31.201-4(b)), the applicable Selected Item of Cost, and the effective date of the text it used. \u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eRoutes you to the right cost allowability regulations automatically. \u003c\/strong\u003eIt resolves Uniform Guidance vs. FAR cost principles from your organization type and award type, names the routing clause, if applicable, so you see why (FAR 31.303 \/ 31.603 \/ 31.703), and flags Cost Accounting Standards (CAS) when your configuration triggers it.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eSpots the issues users miss. \u003c\/strong\u003eCost transfers, direct-vs-F\u0026amp;A classification, prior approval timing, the F\u0026amp;A\/MTDC rebudgeting trap, participant support, pre-award and closeout timing, salary caps and Institutional Base Salary, change in scope: it screens every fact pattern against these and asks the targeted follow-up questions to get to the best recommendation.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eTailors to your setup. \u003c\/strong\u003eConfigure it once for your institution — and, optionally, for a single sponsor (NIH, NSF, DOE, and others) — and it raises only the cost allowability regulations that can actually apply to you and treats your award and sponsor's manual(s) as a first-check overlays.\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch6\u003e\n\u003cbr\u003e\u003cstrong\u003eWhat it does not do\u003c\/strong\u003e\n\u003c\/h6\u003e\n\u003cp\u003e \u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eIt is not your sponsored programs office, and its output is not a determination.\u003c\/strong\u003e Every analysis is AI-generated and advisory only. A qualified human makes the final call, and figures and citations should be independently verified before you rely on them.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eIt does not authorize spend or bind your institution. \u003c\/strong\u003eIt cannot approve a cost, submit a prior approval, change a ledger, or guarantee that a cost will pass an audit or clear central review.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eIt is only as current as the texts you give it.\u003c\/strong\u003e It reasons from the regulations and sponsor files loaded into its Knowledge. Regulations and sponsor guidance change; an out-of-date upload produces an out-of-date answer, which is why it always states the version it used.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eIt won't invent your institution's policy. \u003c\/strong\u003eWhere a rule turns on your own written policy or cost accounting practice (travel, extra service pay, direct\/indirect treatment), it marks the conclusion contingent and invites you to confirm, rather than guessing what your policy says. You can, however, upload policies where they're applicable, so the assistant has more information.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eIt stays in its lane.\u003c\/strong\u003e It addresses federal cost allowability, allocability, and reasonableness only. Scientific merit, legal briefs, and non-federal accounting questions get redirected, not answered.\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch6\u003e\n\u003cbr\u003e\u003cstrong\u003eWhat you'll need\u003c\/strong\u003e\n\u003c\/h6\u003e\n\u003cp\u003e \u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003eA subscription to a capable AI assistant (Claude, ChatGPT, Gemini, Copilot, or an in-house solution) with a configurable assistant or project that supports a Knowledge\/Context area for file uploads.\u003c\/li\u003e\n\u003cli\u003eThe current regulation texts it cites against (Subpart E to 2 CFR Part 200 and, where applicable, FAR Subpart 31.2), plus any sponsor guidance or prior approval matrix you want it to apply, uploaded to the assistant's Knowledge under the exact filenames the setup guide specifies. Setup takes about 20 minutes and is covered step by step instructions in the included documentation.\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003cp\u003e \u003c\/p\u003e\n\u003ch6\u003e\u003cstrong\u003eWhat's included\u003c\/strong\u003e\u003c\/h6\u003e\n\u003cp\u003e \u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003eThe Loader system instructions (identity, configuration, and session intake)\u003c\/li\u003e\n\u003cli\u003eThe Process system instructions file (three-part test, issue-spotting checks, and output format)\u003c\/li\u003e\n\u003cli\u003eSetup and use instructions\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch6\u003e\n\u003cbr\u003eLicense, coupon, updates, and refunds\u003c\/h6\u003e\n\u003cp\u003e \u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eLicense.\u003c\/strong\u003e A perpetual, enterprise-wide license to this version (SA-1008-V1) for your internal business use, under the \u003ca href=\"https:\/\/www.smith-atlas.com\/policies\/terms-of-service\" title=\"Terms of Service\" rel=\"noopener\" target=\"_blank\"\u003eTerms of Service\u003c\/a\u003e. One-time payment: no subscription, no renewal fee. You may adapt the Loader, Process, and documentation for your own AI tools and your own institutional configuration. You may not resell, sublicense, or distribute them outside your organization.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eCoupon.\u003c\/strong\u003e If your organization can certify that it is a small business under the applicable North American Industry Classification System (NAICS) code \u003cstrong\u003eOR\u003c\/strong\u003e that it is a Carnegie Research 2: High Spending and Doctorate Production (R2) or smaller higher education institution, you can use the \"\u003cstrong\u003eCertified-Small-Organization\u003c\/strong\u003e\" coupon code at checkout for a \u003cstrong\u003e40% discount\u003c\/strong\u003e.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eUpdates. \u003c\/strong\u003eAny updates we release to this version within twelve months of your purchase are yours at no charge. After twelve months, the software keeps working; we simply won't be issuing further updates or support for it. Because the tool runs on third-party AI platforms that change over time, continued compatibility beyond that window is not guaranteed.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eRefunds. \u003c\/strong\u003eFull refund within 30 days of purchase, for any reason. Email matt@smith-atlas.com.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eProvided AS-IS. \u003c\/strong\u003eSee the \u003ca href=\"https:\/\/www.smith-atlas.com\/policies\/terms-of-service\" title=\"Terms of Service\" rel=\"noopener\" target=\"_blank\"\u003eTerms of Service\u003c\/a\u003e for the complete terms, including warranty disclaimers and limitation of liability.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003ePublic institutions. \u003c\/strong\u003e§9.1 and §12.1 of the \u003ca href=\"https:\/\/www.smith-atlas.com\/policies\/terms-of-service\" title=\"Terms of Service\" rel=\"noopener\" target=\"_blank\"\u003eTerms of Service\u003c\/a\u003e address sovereign immunity and venue.\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"Smith-Atlas LLC","offers":[{"title":"Default Title","offer_id":49274018529499,"sku":null,"price":400.0,"currency_code":"USD","in_stock":true}],"url":"https:\/\/www.smith-atlas.com\/products\/smith-atlas-federal-cost-allowability-assistant-sa-1008-v1-enterprise-license","provider":"Smith-Atlas LLC","version":"1.0","type":"link"}